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FAQ


Abstract Submission and Conference Registration

1. What is the abstract submission process?
2. What types of abstracts are accepted?
3. Who is eligible to submit abstracts?
4. What are the application deadlines?
5. What is the registration deadline?
6. When will I be notified of whether my abstract has been accepted?

Payment

1. How to I pay the registration fee?
2. How can I confirm that registration and payment have been received?
3. Under what conditions is the registration fee refundable?

Expenses

1. Will meals be provided?
2. Will accommodation be provided?
3. How much should I expect to spend on personal expenses?

Visa

1. How do I apply for a visa?
2. If I need a support letter for my visa application will it be available from the conference coordinators?
3. Can the conference coordinators validate admissions to delegates from embassies?
4. My visa application was rejected. What should I do?




Abstract Submission and Conference Registration


1. What is the abstract submission process?

Abstracts may only be submitted in English. Please submit abstracts through our online system; we will not accept submissions by email, fax, or postal mail. In order to use the online abstract submission system, you will need to register with an email address and create a password.

Abstracts must be 300 words or less.

To register for an account, please visit the registration page here.


2. What types of abstracts are accepted?

We are accepting abstracts for either oral or poster presentations. All accepted abstracts will receive an oral or poster presentation slot at the conference, and abstracts will be published in the conference abstract book. All presentations must be made in English only.

Details regarding the oral presentation will be sent directly to participants whose abstracts have been accepted. However, presenters must use Microsoft PowerPoint Version 2016 (.pptx) for the presentation. The PowerPoint presentation must be uploaded via the conference website through the abstract submission system. The website will not accept file sizes exceeding 50 MB. File types accepted for upload include: .pptx which can be sent as a .zip or .rar file if it needs to be compressed.

To upload your presentation, you must use the same username and password as you used for the abstract submission system. Presentations can be uploaded through the “Abstracts” menu, once logged in. The PowerPoint presentation will need to be uploaded no later than December 30, 2019. We will not accept any PowerPoint presentations after this date, nor will we be able to load it manually at the conference.

Poster presenters will not have to upload presentation slides as oral presentations are not required. The dimensions of each poster should not exceed 90 cm in width and 120 cm in height (portrait format). Materials to affix the poster to the poster boards will be provided at the conference venue.


3. Who is eligible to submit abstracts?

All researchers, including student researchers, are invited to submit abstracts to the conference. Student researchers will be eligible for discounted conference admission.


4. What are the application deadlines?

The deadline to submit abstracts is 31 July 2019.


5. What is the conference registration deadline?

You must register by 30 September 2019 to receive the early bird rate, and conference registration closes on 15 November 2019.


6. When will I be notified of whether my abstract has been accepted?

We will make our final decision regarding abstracts by the end of August 2019.




Payment


1. How do I pay the registration fee?

Payments can be made by credit card here. Interbank transfers within Thailand are available for Thai participants based in Thailand only. We regret that we cannot accept international bank transfers.


2. How can I confirm that registration and payment have been received?

After registering for the conference, you will receive a receipt by email confirming your registration. A receipt for payment will also be available through your online conference account.


3. Under what conditions is the registration fee refundable?

We will refund 50% of the registration fee for any cancellations made before Nov 10, 2019 (GMT+7). Refunds will not be available for any cancellations received on or after Nov 10, 2019.





Expenses


1. Will meals be provided?

Lunch as well as morning and afternoon refreshments are provided for each day of the conference. Vegetarian and halal meals are available; please reserve in advance when you register.


2. Will accommodation be provided?

Accommodation is not included in the registration rate, but we are pleased to offer conference participants a special rate for hotel rooms at the Lotus Pang Suan Kaew Hotel. The hotel is the location of conference and is located close to the Chiang Mai University campus and the trendy Nimmanhaemin neighborhood.

Please visit the accommodation page to reserve your room at the Lotus Pang Suan Kaew Hotel. Other hotel options that are convenient to the conference venue will be added as we make new connections and negotiate special rates for participants.


3. How much should I expect to spend on personal expenses?

Chiang Mai is a relatively affordable city and one can live quite frugally by eating at street stalls and other eating establishments frequented by locals. Tourist activities range from inexpensive (visiting Buddhist temples and museums in the old city, Saturday and Sunday Walking Street Craft Markets) to more expensive (wildlife/nature/cultural tours, purchasing Thai silk, silver jewelry, textiles, etc.). You can spend as little or as much as your budget allows.





Visa


1. How do I apply for a visa?

Depending on your nationality, a visa on arrival is available. The length of this visa varies from 15 to 90 days. Please see the Thai Ministry of Foreign Affairs website for more information (http://www.mfa.go.th/main/en/services/4908).

If a visa on arrival is not available or if you would like to stay in Thailand for an extended period of time, you will need to apply for a Thai Tourist visa. Contact your nearest Thai embassy or consulate for more information on the application procedure and ensure to do so as soon as possible.


2. If I need a support letter for my visa application, will it be available from the conference coordinators?

Please contact the Conference Secretariat at support@eafons2020.com to request a support letter.